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With Notilus, we evolved from a very complex Excel file system to a much simpler automated process. We also evolved when choosing our business cards: first, company debit cards, then employee debit cards, what removed delays we could have when creating the expense reports.
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With Notilus, we know the effect on each cost centre. People are more aware of their responsibilities and possible corrective actions are decentralized thanks to costs transparency within Notilus and SAP.

Implementing Notilus has resulted in important financial and organizational gains: two positions in total (2 FTEs) broken down as follows: 1 FTE in the General Service, ½ in the Payroll Department, and another ½ in the Accounts Department.

We have saved 10% from the €1.1 million budget for the expense reports. Notilus has become widely accepted. The fact that employees from the sales department (main population concerned by expense reports) and the company’s management were involved in the project has insured users’ acceptance of the product, who could no longer work with the old business expense management system.

From the first month of use, all employees were unanimous to say that the product is flexible and easy to use. We moved from 18 processing days to 4 days. Notilus made some classical accounting rules easier; the tool helped us pass milestones. We have gained recognition and consideration from sedentary and field teams. There is no longer conflict: staff members from the accounts department have time to meet other needs.